The New York State Comptroller’s Office has issued an audit criticizing the Village of Cayuga Heights book keeping practices and purchasing policy. The report faults the Village Board and the Clerk.
The audit says the villages accounting records were not properly reconciled to the bank statements as a result, auditors found over $45 thousand dollars worth of payments for services that did not have supporting documentation.
The report says the Village Board does not receive accurate financial reports and, therefore, cannot effectively monitor the village’s budget or ensure that transactions are properly recorded and reported.
Auditors say after adjusting the books the villages cash balance was overstated by about $78,000 and the clerk simply wrote off the difference to get the accounts to balance.
The Mayor and another board member told auditors they were aware that cash did not reconcile, but had not taken action to address the problem.
In a letter to the Comptroller, village officials object to the tone of the findings and say the report is inaccurate. The letter does acknowledge there are areas for improvement, citing issues with accounting software.
Read the full report here. http://www.osc.state.ny.us/localgov/audits/villages/2015/cayugaheights.pdf